|Posting Title:||Secretary of the Headquarters Committee on Contracts/Headquarters Property Survey Board, P3|
|Job Code Title:||ADMINISTRATIVE OFFICER|
|Department/Office:||Office of the Under-Secretary-General for Management|
|Duty Station:||NEW YORK|
|Posting Period:||27 September 2017 – 10 November 2017|
|Job Opening Number:||17-Administration-DM OUSG-85602-R-New York (G)|
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, Chad, China, Comoros, Cyprus, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Malaysia, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam.
Org. Setting and Reporting
This position is located in the Secretariat of the Headquarters Committee on Contracts (HCC) and the Headquarters Property Survey Board (HPSB) within the Office of the USG, DM. The HCC is established in accordance with Financial Rule 105.13 and renders written advice to the Assistant-Secretary-General (ASG) for the Office of Central Support Services (OCSS) on procurement actions leading to contract awards; the HPSB, in accordance with Financial Rule 105.22, renders written advice to the ASG, OCSS and the Controller on disposal, loss, damage or other discrepancy regarding the property of the United Nations.
The incumbent reports to the Deputy Chairman and the Chairman of Headquarters Committee on Contracts and Headquarters Property Survey Board.
Within delegated authority and under the supervision of the Chairman of the HCC/HPSB, the Secretary of HCC/HPSB will be responsible for servicing the work of the HCC and the HPSB which includes:
(a) arranging and coordinating HCC/HPSB meetings,
(b) ensuring the timely and efficient distribution of procurement case presentations and relevant documentation among members;
(c) drafting meeting minutes and recommendations of the HCC and the HPSB;
(d) liaising with the Procurement Division and field offices on issues involving procedures, requesting additional information or clarifications to presentations and transmitting any enquiries raised by members regarding case presentations under review;
(e) maintaining a permanent and secure record of all minutes, recommendations and case presentations reviewed by the Committee;
(f) compiling statistics on the workload, activities and other matters pertaining to the Committee’s functioning.
In addition, the Secretary will assist the Chairman in preparing reports, briefing notes; draft responses to audit observations, reports and management letters for submission to oversight and legislative bodies; provide advice to Secretaries of local committees on contracts and local property survey boards on substantive matters; assist the Chairman in preparing and making presentations to Senior Management and client offices on the role and functions of the HCC and the HPSB, and other matters; deliver training presentations on behalf of the Chairman if requested, supervising the work of support staff and other duties as may be required.
Professionalism: Knowledge of acquisition policies and procedures and contract review process. Ability to identify issues, formulate opinions, draw conclusions and make recommendations. Conscientious and efficient in meeting commitments, observing deadlines and achieving results; motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Advanced university degree (Master’s degree or equivalent) in Business Administration, Public Administration, Commerce, Accounting, Law or other related fields is required. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Training in accounting, bookkeeping or related area is desirable.
A minimum of five years of progressively responsible experience in general administration, procurement, auditing or finance, in an international governmental organization is required. Experience in drafting complex reports and meeting minutes or correspondence is desirable. Experience in conducting training or presentations desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official UN language is desirable.
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.