|Posting Title:||Human Resources Officer, P4|
|Job Code Title:||HUMAN RESOURCES OFFICER|
|Department/Office:||Office of Human Resources Management|
|Duty Station:||NEW YORK|
|Posting Period:||28 September 2017 – 11 November 2017|
|Job Opening Number:||17-Human Resources-DM OHRM-82990-R-New York (X)|
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
This position is located in Section II of the Human Resources Services of the Learning, Development and Human Resources Services Division (LDSD) in the Office of Human Resources Management (OHRM), Department of Management. The incumbent reports to the Chief of Section, HR Services, LDSD.
The Human Resources Officer will perform the following duties:
• Monitors and ensures the implementation of human resources policies, practices and procedures for staff in client Departments and Offices covering contract management and administration of entitlements. In this respect, raises and/or approves on a daily basis HR transactions, as applicable, using Organizational HR management tools, such as IMIS.
• Processes job offers for successful candidates; recommends guidelines and implements transactions on promotion and placement of staff.
• Determines level and step upon recruitment of successful candidates
• Supports recruitment of consultants, reviews and recommends their level of remuneration.
• Advises the Senior Human Resources Officer and the Chief of Service on the development, modification and implementation of United Nations policies and practices on entitlements.
• Provides advice to staff and other HR practitioners in client Departments and Offices on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
• Keeps abreast of developments in various areas of human resources. Participates in the development and implementation of new human resources policies, practices and procedures to meet the evolving needs of the Organization.
• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
• Monitors staff welfare and identifies/proposes appropriate programmes and remedial action.
• Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures. Mediates conflict, grievance and harassment cases.
• Oversees the administration of language staff.
• Participates and/or leads special human resources projects or task forces, as assigned, prepares reports and observations, when necessary.
• Supervises and monitors the work of the junior Human Resources Officers and Human Resources Assistants in undertaking the full range of human resource management activities.
• May act as Officer in Charge in the absence of the Chief of Section.
Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Knowledge of UN Regulations and Rules as they relate to administration of staff entitlements. Ability to identify issues, formulate opinions, make conclusions and recommendations.
Shows pride in work and in achievements. Demonstrates professional competency and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivate by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent degree) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Seven years of progressively responsible experience in human resources management, administrative services or related area is required. Experience in the application and interpretation of Staff Regulations and Staff Rules as it relates to the administration of entitlements for the United Nations or a similar international organization, is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP, Umoja or similar systems, is desirable. Experience working with talent management systems such as Inspira is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of another United Nations official language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.