|Posting Title:||FINANCE AND BUDGET OFFICER, P3|
|Job Code Title:||FINANCE AND BUDGET OFFICER|
|Department/Office:||United Nations Environment Programme|
|Posting Period:||08 November 2017 – 22 December 2017|
|Job Opening Number:||17-Finance-UNEP-86714-R-Nairobi (X)|
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Corporate Services Division is the guardian of UN Environment’s corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UN Environment’s efficient and effective management, in line with UN Environment’s accountability requirements, rules, regulations and UN core values This post is located in Finance and Budget Section, Corporate Services Division at the Nairobi duty station. Under the supervision of the Senior Finance and Budget Officer, the incumbent will perform the following duties:
1.Manage the invoicing and receipts of UNEP’s contributions and their allocations to appropriate funds, programmes and projects for all sources of UNEP’s funding and for UNEP administered MEAs in line with the decisions of their respective governing bodies: Effective and timely processing of pledges, preparation of invoices and receipts, management of unidentified deposits and outstanding receivables. Reconciliation with bank and accounting systems, timely reporting and consultations with the relevant offices. 2. Manage corporate-level extrabudgetary resources: strategic cooperation agreements, specific donor trust funds and calls for proposals. Prepare recommendations for allocations and re-allocations, track expenditure and status of implementation and prepare reports to donors. 3. Provide timely, accurate, relevant and easily available information on contributions to internal and external clients including senior management, staff, member states and general public. Provide reliable estimations and trend analysis, identify relevant statistics, analyse and provide regular and ad hoc reports. 4. Provide guidance in development and improvement of Contributions Management Tool (CMT) database to track and analyze Environment Fund and Extra budgetary contributions for internal and external use: Ensure data entry into the management tools in a timely and accurate manner, review and certify records in the CMT. Review and check data to ensure that it is in compliance with the UN and UNEP regulations, rules and standards. 5. Manage the team working on contributions including preparation of the work plans individually and collectively as well as the staff’s performance assessment. 6. Perform any other relevant duties.
•Professionalism: Takes pride in work and achievements: gives credit for work well done and takes corrective action when needed; Is efficient in delivering the results while ensuring good quality, accuracy and relevance of the deliverables; Is persistent and remains calm under stressful situations and when facing difficult situations; demonstrates ability and agility to master and harness technological solutions for the benefit of more efficient and effective delivery of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning & organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced University degree (Master’s degree or equivalent) in business administration, finance or related field is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional accounting qualification desirable.
A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area. Experience with the UN will be an asset.
English and French are the working languages of the UN Secretariat,. For this post, fluency in written and oral English is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.